Job Seeker Email Templates & Best Practices

Subject: Interested in [Role Title] — 2 quick reasons I can help [Company] Hi [Name], I saw the [Role Title] opening and noticed your team is focused on [team/mission]. At [Current/Previous Company], I [1-sentence impact with metric], which led to [result/metric]. Two ways I can help [Company] in this role: • [Specific contribution tied to the job posting] • [Another contribution with brief metric or example] If helpful, I can share a 3–5 slide summary of relevant work. Would a quick 15‑minute chat this week be useful? Thanks, [Your Name] [City/Timezone] | [LinkedIn] | [Portfolio/Repo]

Subject: Quick question about [Company's Industry/Challenge] Hi [Name], I've been following [Company]'s work on [specific project/initiative] and am impressed by [specific achievement]. I'm a [your role] with experience in [relevant skill] and would love to learn more about how your team approaches [specific challenge/opportunity]. Would you be open to a 15-minute coffee chat? I'm happy to share insights from my work at [Current Company] in return. Thanks, [Your Name] [LinkedIn] | [City]

Subject: [Current Role] → [Target Role] transition — seeking advice Hi [Name], I'm a [current role] at [Company] looking to transition into [target role/industry]. Your background in [specific area] caught my attention. While I don't have direct experience in [target field], I've been building relevant skills through [courses/projects/volunteer work]. For example, I [specific example with outcome]. Would you be willing to share insights about breaking into [target field]? I'm happy to offer my [current skill] expertise in return. Thanks, [Your Name] [LinkedIn] | [Portfolio]

Subject: [Mutual Contact] suggested I reach out about [Company] Hi [Name], [Mutual Contact] mentioned you're the person to talk to about [specific area/team] at [Company]. They spoke highly of your work on [project/initiative]. I'm a [your role] with [X years] experience in [relevant skills]. At [Current Company], I [specific achievement with metric]. I'd love to learn more about [Company]'s approach to [specific challenge/opportunity]. Would a brief chat work for you? Thanks, [Your Name] [LinkedIn] | [City]

Subject: Congrats on [Company News] — [Your Value Proposition] Hi [Name], Congratulations on [specific news/announcement]! I've been following [Company]'s growth and am excited about [specific aspect]. As a [your role] with experience in [relevant area], I see this as a perfect opportunity to [specific contribution you could make]. Would you be open to discussing how my background in [skill] could support [Company]'s next phase of growth? Thanks, [Your Name] [LinkedIn] | [Portfolio]