Job Description
**Key Responsibilities**
**Document Management \& Control**
* Establish and maintain document control systems and procedures
* Receive, track, and distribute internal and external documents
* Ensure documents are properly filed, version\-controlled, and archived
* Maintain document registers, logs, and tracking systems
* Control issuance of documents to ensure only current versions are in use
* Create and update Master Vendor Document Lists and Master Document Lists for projects
* Manage client document drawing number requests
* Manage internal drawing number requests and revision control
* Create and distribute Bluebeam sessions for project teams
* Project close out and turnover to client
**Project Coordination**
* Assist Project managers to develop and maintain project schedules
* Assist Project teams by maintaining manpower scheduling
**Quality \& Compliance**
* Ensure documentation complies with company standards and regulatory requirements (e.g., ISO standards if applicable)
* Perform regular audits to verify document accuracy and completeness
* Support internal and external audits by providing required documentation
* Maintain confidentiality and security of sensitive information
* Quality check transmittals requests and logs prior to issuing packages
* Archive historical documents for compliance
**Project \& Team Support**
* Coordinate with project managers, engineers, designers, HR, and other stakeholders on document needs
* Support onboarding of new projects with proper document setup and workflows
* Assist teams with document retrieval and system navigation
* Provide training on document control procedures and systems
**Systems \& Process Improvement**
* Manage document control systems (e.g., SharePoint, ACC, or other platforms)
* Identify opportunities to improve efficiency and accuracy of document processes
* Implement best practices for document management and digital workflows
**Qualifications**
**Education**
* Diploma or degree in Business Administration, Information Management, or a related field preferred
**Experience**
* Minimum 5 years of document control or administrative experience (engineering, construction, oil and gas or corporate environment preferred)
* Experience working with document management systems (SharePoint, FormaBuild)
**Skills \& Competencies**
* Strong attention to detail and organizational skills
* Ability to manage multiple priorities and deadlines
* Excellent written and verbal communication skills
* High level of discretion and confidentiality
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Familiarity with Canadian data privacy and records management practices
* Self\-motivated team player
* Exceptional organizational and problem\-solving skills
* Ability to prioritize multiple assignments
**Working Conditions**
* May require coordination across multiple time zones (Canada and U.S.)
* Occasional overtime based on project deadlines
**Key Competencies**
* Accountability and accuracy
* Process\-driven mindset
* Collaboration and communication
* Problem\-solving and adaptability
* Self starter
Pay: $65,000\.00\-$85,000\.00 per year
Benefits:
* Company events
* Disability insurance
* Extended health care
* Flexible schedule
* Life insurance
* Paid time off
Experience:
* Document management: 5 years (required)
Location:
* Calgary, AB T2P 1G6 (required)
Work Location: In person